As you know the date has been set for the second annual Polish Heritage Festival – 2016. It will be held in Belmont on Saturday, June 4. We are very happy to know that your organization is planning to be a food vendor for this event.
The overall Festival plans are developing nicely for a day full of exhibits, music and dance performances, good food and drink and play celebrating our Polish heritage. Your participation will contribute a very important part of the effort to make the event successful! Now we need your response by April 22 to assure a place at the Festival.
Attached is the long awaited information that you need to finalize and confirm the terms of your participation. They are:
1. The Polish Heritage Festival Vendor Registration – Application, Terms and Conditions. It needs to be completed by you and returned with your payment by April 22.
2. The County of San Mateo Environmental Health Division Temporary Event Guidelines. These are provided for your information and use. They define the requirements for food vendors for our Festival, and are very important for all of us to understand. We want very much to be successful in meeting these requirements in our first year to “pave the way” for future festivals. Key points are that: a) you need to determine if you are Risk Category 1 or 2 (see page 2 of the Guidelines for the definitions), b) if you are Category 2 (which we expect most of you will be), you will need to designate your “person-in-charge” and have that person take the Food Safety Quiz, and c) you need to decide where you will prepare the food items you will sell, how you will transport them to the event, and how you will prepare them to serve at the event.
3. The County of San Mateo Temporary Event – Food Vendor Application. This two page document must be filled out by you and also returned with the application by April 22. You will see that it is very detailed, requires that you understand #2 above, and also requires you to make several decisions about your food preparation plans. I am by no means an expert on these requirements, but I urge you to contact me with any questions you may have, and I will do my best to get the correct answers for you.
Some points to consider in your planning:
You may have other questions! If so, please contact me (925)818-2876 or firstname.lastname@example.org with any concerns or
ideas. We will welcome your input!